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Human Resources policies, guidance and forms

‌‌‌‌‌A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Academic promotion

Academic promotion appeals procedure

Academic Review and Development 
Academic Review and Development Form (Word, 27 KB)
Academic Review and Development Guidance Notes for New Starts (PDF, 126 KB)

Adoption leave policy
Adoption Leave Application Form (Word, 136 KB)

Adverse weather guide

Agency Workers

Alcohol, Drug and Substance Misue Policy (PDF, 152 KB)

Annual leave guidance

Antenatal Appointment Policy (PDF, 86 KB)
Antenatal Appointment Form (Word, 16 KB)

B

Bad Weather - see Adverse weather guide

Bridging Fund (PDF, 517 KB)

C

Capability (Long-Term Absence) Procedure for All Employees

Capability (Poor Performance) Procedure for All Employees

Career Break Procedure 

Career Break Application Form (PDF, 131 KB)

Career Break Record of Contact Days (PDF, 75 KB)

Caring Fund Application Process (PDF, 212 KB)

Caring Fund Application Form (Word, 42 KB)

Childcare voucher scheme

 

Conditions of Employment (Word, 45 KB)

D

Disciplinary procedure

Drug, Alcohol and Substance Misuse Policy (see Alcohol, Drug and Substance Misue Policy (PDF, 152 KB))

E

Early retirement policy
Early Retirement Application Form (Word, 66 KB)

Equality and Diversity Inclusion Policy

Equal pay statement

Expenses Policy

External work - Policy for academic and academic related staff

F

Fixed term contract agreement
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation
Fixed Term Contract Redundancy Letter (Word, 29 KB)‌ 

Fixed Term Contracts Guidance for Principal Investigators and Line Managers (PDF, 49 KB)

Flexible working policy
Flexible Working Application Form (Word, 16 KB)

Framework agreement

G

Gifts and Hospitality

Grade 6T guidance

Grading review policy and procedure

Grievance procedure for Academic staff
Grievance procedure for all staff (excluding those covered by the model statute)

H

Harassment and bullying at work and study policy

Health and Safety Policy

Honorary Staff - Personal Details form (Word, 56 KB)

Hourly paid casual teaching staff - pay rates and arrangements

I

Ill health retirement procedure (for members of S&LAS pension scheme)
Ill Heath (Termination of employment) - see Capability procedure

Information for International Staff (PDF, 296 KB)

Immigration Points Based System

L

Leaving the University

M

Market supplement policy
Market Supplement Review Form (Word, 15 KB)

Maternity leave policy
Maternity Leave Application Form (Word, 31 KB)

Mentoring academic staff

O

Occupational health services - management referral

Overtime Regulations - see Framework Agreement

P

Parental leave policy
Parental Leave Application Form (Word, 30 KB)

Shared Paternal Leave Policy (PDF, 41 KB)
Shared Paternal Leave FAQs (PDF, 82 KB)
Shared Paternal Leave Notification Form (Word, 45 KB)
Shared Paternal Leave Keep In Touch Form (Word, 30 KB)
Shared Paternal Leave Variation Form (Word, 42 KB)

Paternity leave policy
Paternity Leave Application Form (Word, 58 KB)

Pension (S&LAS) - Paysave
Pension (USS) - Paysave

Probation - Support Staff

Probation (Academic Review) - Academic, Research and Teaching Staff (Please refer to Academic Review and Development Guidance Notes for New Starts (PDF, 126 KB))

Promotion Procedures - (see Academic promotion)

Safeguarding of Children, Vulnerable Adults, Prevention of Radicalisation policy (PDF, 927 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

 

R

Receipt of Gifts, Hospitality and Other Benefits

Redundancy Policy and Procedure

Redeployment Policy and Procedure

Relations between staff and students

Removal and Relocation Policy

Research Impact Paid Leave Procedure (PDF, 217 KB)
Research Impact Paid Leave Application Form (Word, 25 KB)
Research Impact Paid Leave Report Form (Word, 23 KB)

Research staff - Code of Practice for the Employment and Management of Research Staff

Guidance on Payment of Research (Postdoctoral) Staff who Teach (PDF, 76 KB)

Retirement Policy (PDF, 62 KB)
Request to Work Beyond Retirement Form (Word, 14 KB)

Review and Development Scheme (RDS) for Support Staff

Right to Work Documents (PDF, 141 KB)
Right to Work Flowchart (PDF, 7 KB) 

 

S

Secondment Policy (PDF, 344 KB)

Sickness absence policy 

‌‌Sickness Absence Recording Process (PDF, 7 KB)

Sickness Absence Rehabilitation and Phased Return to Work‌‌

Smoking at work policy

Special Leave Policy

Special Leave Scenarios (PDF, 259 KB)

Special Leave Application Form (Word, 48 KB)

Staff Discount Scheme

Starting salary policy

Stress policy
Stress - A Guide to Employee Stress Recognition (PDF, 352 KB)
Stress - Managers Guide to Monitoring Stress (PDF, 465 KB) 

Strike Action - FAQ (PDF, 205 KB)

Substance, Alcohol and Drug Misuse Policy (see Alcohol, Drug and Substance Misue Policy (PDF, 152 KB))

T

Trade Union Duties and Activities: Recognition Of and Facilities For

Trans staff and students policy

V

Voluntary Severance (including Early Retirement) Scheme (PDF, 61 KB)

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

W

Whistleblowing (Public interest disclosure)

Work Permits - see Points Based Immigration System

Workforce Planning Group

Human Resources policies are categorized under the following headings:

Employment

Information, guidance and policies relating to the employment of staff (see also the Recruitment and Supporting and Managing section).

Agency Workers

Disciplinary procedures

External work - policy for academic and academic related staff

Fixed term contract agreement
Fixed term contracts - Guidance note for conducting redundancy consultation meetings for the expiry of fixed term contracts
Fixed term contract redundancy consultation
Fixed Term Contract Redundancy Letter (Word, 29 KB)

Grievance procedure for academic staff
Grievance procedure for all staff (excluding those covered by the model statute)

Redundancy Policy and Procedure

Research staff - Code of Practice for the Employment and Management of Research Staff

Starting salary policy

Trade Union Duties and Activities: Recognition Of and Facilities For

Whistleblowing (Public interest disclosure)

Equality and diversity

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can be found here.

Equal pay statement

Harassment and bullying at work and study policy

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)
Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Trans staff and students policy

Vulnerable students - policy statement
Vulnerable students - procedural guidance for staff response

Whistleblowing (Public interest disclosure)

Family friendly

Information and policies regarding families and employment.

Adoption leave policy
Adoption Leave Application Form (Word, 136 KB)

Career Break Procedure

Career Break Application Form (PDF, 131 KB)

Career Break Record of Contact Days (PDF, 75 KB)

Childcare voucher scheme 


Family Friendly Flowchart (PDF, 112 KB)

Flexible working policy

Maternity leave policy
Maternity Leave Application Form (Word, 31 KB)

Parental leave policy
Parental Leave Application Form (Word, 30 KB)

Paternity leave policy

Special Leave Policy

Special Leave Application Form (Word, 48 KB)

Grading and regrading of roles

Information, policies and procedures on grading, regrading and promotion of posts.

Academic promotion
Academic promotions appeals procedure

Framework agreement

Grading review policy and procedure

HERA (Higher Education Role Analysis)

Job Families

Health and wellbeing

Information, guidance and policies on all aspects relating to equality and diversity. Further information on equality and diversity can also be found within Current Students.

Alcohol Related Problems Policy (PDF, 152 KB)

Capability (Long-Term Absence) Procedure for All Employees

Capability (Poor Performance) Procedure for All Employees

Ill health retirement procedure (for members of S & LAS pension scheme)

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Sickness Absence - see Leave/Absence

Smoking at work policy

Stress policy
Stress - Manager's guide to monitoring stress
Stress - A Guide to Employee Stress Recognition

Leave/Absence

Information, guidance and policies on all matters relating to requesting and managing time off work.

Adoption leave policy 2007
Adoption Leave Application Form (Word, 136 KB)

Adverse weather guide

Annual leave guidance

Carer's leave - emergency time off for dependents policy

Christmas and New Year closure arrangements

Family Friendly Flowchart (PDF, 112 KB)

Maternity leave policy
Maternity Leave Application Form (Word, 31 KB)

Parental Leave Application Form (Word, 30 KB)

Paternity Leave Application Form (Word, 58 KB)

 

Recruitment of staff

Information, guidance and policies relating to all aspects of recruiting and selecting staff.

Grade 6T guidance

Hourly paid casual teaching staff - pay rates and arrangements

Immigration

Market supplement policy
Market Supplement Review Form (Word, 15 KB)

Removal and Relocation Policy

Starting salary policy

Work Permits - see Immigration

Retirement

Information and policies relating to retirement including links to the University's pension schemes.

Early retirement policy

Early Retirement Application Form (Word, 66 KB)

Ill health retirement procedure (for members of S & LAS pension scheme)

Pension Schemes

Retired Staff

Retirement Policy (PDF, 62 KB)
Request to Work Beyond Retirement Form (Word, 14 KB)

 

Salary - reward, pay and benefits

Information, guidance and policies relating to the payment of staff and staff benefits.

Expenses Policy

External work - Policy for academic and academic related staff

Grade 6T guidance

Hourly paid casual teaching staff - pay rates and arrangements

Market supplement policy

Overtime Regulations - see  

Paysave S&LAS
Paysave USS

Salary cut off dates

Staff Discount Scheme

Starting salary policy

Supporting and managing staff

Information, guidance and policies for managers of staff. See also Employment and Recruitment sections.

Disciplinary procedures

Disciplinary procedures (Academic)

Grievance procedure for Academic staff
Grievance procedure for all staff (excluding those covered by the model statute)

Harassment and bullying at work and study policy

Mentoring academic staff

Occupational health services - management referral

Points Based Immigration System

Safeguarding of Children, Vulnerable Adults and Prevention of Radicalisation Policy (PDF, 927 KB)

Protection of Vulnerable Groups and Criminal Records Check: Policy and Guidance

Review and Development (RDS) for Support Staff - Guidance (PDF, 225 KB)
Review and Development (RDS) for Support Staff - Form (Word, 103 KB)

Redeployment policy and procedure

Relations between staff and students

Sickness absence policy
Sickness Absence - long term referral form (Word, 49 KB)
Sickness Absence - short term referral form (Word, 47 KB)
Sickness Absence - stress related absence form (Word, 51 KB)

Sickness Absence Recording Process (PDF, 7 KB)

Stress policy
Stress - Manager's guide to monitoring stress
Stress - A guide to stress recognition and reduction

Contact

Human Resources

University of St Andrews
The Old Burgh School

Abbey Walk
St Andrews
Fife
KY16 9LB
Scotland, United Kingdom

Tel: +44 (0)1334 463096
Fax:+44 (0)1334 462570